Operations Manager

Waterman’s Community Center, a 501(c)(3) charitable corporation in North Haven, Maine, is seeking a hard-working, energetic Operations Manager. Applicant should be a versatile professional with 3-5 years experience in administration and management of finances, operations and personnel in non-profit, business or government sectors.

Position requires excellent organizational and time management skills, experience with non-profit or business finances, computer/internet proficiency and strong writing ability & initiative, as well as interpersonal skills with people of all ages.

Operations Manager will be a member of a 3-person team working together to see that Waterman’s Community Center achieves its mission of “Enriching our island community by nurturing the arts, creativity and education.”

Job duties:                   Office management, finance & development responsibilities.
                                     Overseeing WCC Coffee Shop & Community Room.
                                     Oversee & implement general building and organization operations.

Hours:                         40 hours a week with some flexibility in scheduling.

Compensation:            $17 - $20/hour.  Depending on experience and job performance.

Benefits:                      Basic medical insurance.
                                    Medical days after 6 months of employment.
                                    Paid personal days/holidays after 6 months of employment.
                                    Matching retirement contributions after one year of employment.

App. Deadline:           August 15 or until suitable applicant is found.

Job Description
 

General Description
The Operations Manager will work closely with the Executive Director to see that Waterman’s day-to-day operations and the organization in general are running smoothly and efficiently. The position includes office duties as well as responsibilities overseeing the operations and building maintenance of Waterman’s Community Center.

Basic Duties

Office Responsibilities:

• Pay bills and keep accounts current in a timely manner.
• Deposit all income in a timely manner.
• Process and deposit all program earned income (including Laugh & Learn Preschool). This may require sending bills and reminders.
• Properly enter all financial transactions in QuickBooks.
• Tabulate payroll for submission to payroll service & keep records current.
• Implement and process needed independent contractor paperwork.
• Take on related duties as assigned.

Development:

• See that gifts are processed correctly and thank you letters are sent promptly.
• Maintain all aspects of donor database, keeping it current and organized.
• Assist with appeal and newsletter compilations.
• Assist with all development and fundraising undertakings.
• Take on related duties and chores as assigned.

Coffee Shop/Community Room:

• Train, schedule and oversee Coffee Shop employees, volunteers and interns.
• Keep records of all volunteer information: names, hours worked and tasks.
• See that Community Room is tidy, clean and inviting to the public at all times.
• See that supplies are ordered and Coffee Shop is fully stocked at all times.
• See that non-food merchandise is kept well- stocked and attractively displayed.

Building

• Keep all building supplies stocked (oil, paper goods, cleaning supplies, light bulbs, etc.)
• See that cleaning, trash and recycling are properly managed.
• Work with the Executive Director to coordinate and oversee building projects requiring outside expertise.
• Maintain and keep up a schedule of monthly and annual checks, including emergency lights, fire drills, lift inspections etc.

Requirements and Skills

• 3-5 years experience in administration and management of financial, operations and personnel in non-profit, business or government sectors.
• Exemplary time-management and organizational skills.
• Sensibly detail oriented, efficient and versatile.
• Previous work experience with office tasks desired.
• Good writing and communication skills.
• Proficient with computer programs such as Word, Excel, QuickBooks, and databases and ability to become proficient in non-profit support programs such as Constant Contact, Square, Brown Paper Tickets, etc.
• Ability to learn about and operate basic theater technical equipment.
• Ability to learn about and operate all building systems including heating and HVAC.
• Ability to work with and supervise a staff of employees, volunteers and interns.
• Strong interpersonal skills.
• High energy and enthusiasm.

Position Reports To:            Executive Director

Hours:                                    40 hours/week
                                                Starting when suitable applicant is found.     

Compensation:                     $17 - $20 /hour depending on experience and job performance.

Benefits:                                Basic Health Insurance
                                               Matching retirement contributions after one year of employment  
                                               Medical days after 6 months of employment
                                               Paid personal days/holidays after 6 months of employment              
 

Waterman’s is an Equal Opportunity Employer.
For application, job description and questions, please contact:
Christie Hallowell, Executive Director
Waterman’s Community Center
PO Box 526     North Haven, ME 04853
207.867.2100         office@watermans.org